Journal of Surgery and Trauma- Submission Instruction
Instructions for Authors

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  1. Aims and Scope: The “Journal of Surgery and Trauma “is the offi­cial scientific quarterly publication of the Department of General surgery of Birjand univesrity of medical sceinces.   The Journal of Trauma and Surgery aims to open an interdisciplinary forum that allows for the scientific exchange between basic and clinical science related to Trauma and any aspect of surgery.
The Editorial Board of the Journal of Trauma and Surgery invites authors to submit articles for publication on any aspect of surgery and Trauma .


  2. This Journal ac­cepts Original Papers, Review Articles, Case Report , How to Do It , Short Communications and Let­ters to the Editor in the fields of Surgery and Trauma .

  3.Submission: Submission steps:

  a) Registration as a user in website

  b) Receiving the article special code

  c) Filling the article form with required data

  d) Checking the article and submitting related files and comments in the private page

  e) Approving the article

  4.Types of articles

  a) Original Papers

  The number of authors is limited to 10. The basic structure must consist of Abstract, Introduction (including Objective(s)), Subject(s), Methods, Results, Discussion, and Conclusion, and must be limited to 7 printed pages.

  b) Case Report

  The number of authors is limited to 8. The basic structure must consist of Abstract, Introduction, Case(s), Discussion, and Conclusion, and must be limited to 3 printed pages.

  c) How to Do It

  The number of authors is limited to 6. This category includes short articles on methods or techniques recommended for surgery. This type article is limited to 2 printed pages including the title page, abstract, text, up to 8 references, figures with figure legends, and a maximum of 3 key words.

  d) Review Article

  The number of authors is limited to 10. The basic structure consists of abstract, text, all references, tables, and figures with legends, and is limited to 8 printed pages.

  e) Letter to the Editor

  Any view or opinion on an article appearing recently in the Journal is welcome. A letter should not exceed 500 words including references, if necessary. Letters are published at the editor’s discretion and may be edited for clarity.

  f) Short Communication

  Concise papers that are noteworthy and original will be considered for publication as a Rapid Communication. The maximum length is 1 printed pages, including tables and figures. No more than 6 authors can be listed, and an abstract is required.

  5 .The manuscript should include: Title page; the Ab­stract; Introduction; Ma­terials & Methods; Results; Discussion;Conclusion; Ac­knowl­edge­ment and Ref­erences.

  6.The title page: The complete title of the manuscript, the name of all the authors with their highest qualifications, the department or institution to which they are attached, address for correspondence with telephone numbers, e-mail, and Fax number.

  7 . The Abstract: All original articles must accompany a structured abstract up to 250 words. It should be structured as Introduction, Methods, Results and Conclusion followed by 3 to 5 Keywords. Keywords will assist indexers in cross indexing the article as they are published with abstract. Use terms from the Medical Subject Headings (MeSH) list of index medicus ( ). Authors need to be careful that the abstract reflects the content of the article accurately.

  8 . Introduction: This should summarize the purpose and the rationale for the study. It should neither review the subject extensively nor should it have data or conclusions of the study.

  9 . Materials & Methods: This should include exact method or observation or experiment. If an apparatus is used, its manufacturer’s name and address should be given in parenthesis. If the method is established, give reference but if the method is new, give enough information so that another author is able to perform it. If a drug is used, its generic name, dose and route of administration must be given. For patients, age, sex with mean age ± standard deviation must be given. Statistical method must be mentioned and specify any general computer programme used. The Info system used should be clearly mentioned.

  Reports of randomized clinical trials should present information on all major study elements, including the protocol, assignment of interventions (methods allocation to treatment groups), and the method of masking (blinding), based on the CONSORT Statement ( Iranian articles for this sort should be registered first via ( ‎ ) because no RCT articles are accepted unless it contains the official registered code. Registration in the following trial registers is acceptable as well:

  10. Results: It must be presented in the form of text, tables and illustrations. The contents of the tables should not be all repeated in the text. Instead, a reference to the table number may be given. Long articles may need sub-headings within some sections (especially the Results and Discussion parts) to clarify their contents.

  11. Discussion: This should emphasize the present findings and the variations or similarities with other work done in the field by other workers. The detailed data should not be repeated in the discussion again. Emphasize the new and important aspects of the study and the conclusions that follow from them. It must be mentioned whether the hypothesis mentioned in the article is true, false or no conclusions can be derived.


  13. Acknowledgement: All contributors who do not meet the criteria for authorship should be covered in the acknowledgement section. It should include persons who provided technical help, writing assistance and departmental head who only provided general support. Financial and material support should also be acknowledged.

  14. Tables: In limited numbers should be submitted with the captions placed above. Do not submit tables as pho­tograph. Place explanatory matters in footnotes, not in the heading.

  15 . Figures: Should be in limited numbers, with high quality art work and mounted on separate pages. The cap­tions should be placed below. The same data should not be presented in tables, fig­ures and text, simultane­ously.

  16. References : References should be given in the Vancouver style and numbered consecutively in the order which they are first mentioned in the text. Citation in the text should be in line with text in parenthesis with Arabic numbering style. The titles of the journals should be abbreviated according to the style used in the list of Journals Indexed in MEDLINE. Write surname and initials of all authors when there are six or less. In the case of seven or more authors, the names of first six authors followed by “et al.” should be written. The reference of information must be based on the following order:

  a. Journal article (With 6 or less authors)

  Gupta NM, Goenka MK, Behera A, Bhasin DK. Transhiatal oesophagectomy for benign

  obstructive conditions of the oesophagus. Br J Surg. 1997; 84(2): 262-4.

  b. Journal article (With more than 6 authors)

  Hulscher JB, van Sandick JW, de Boer AG, Wijnhoven BP, Tijssen JG, Fockens P, et al. Extended transthoracic resection compared with limited transhiatal resection for adenocarcinoma

  of the esophagus. N Engl J Med. 2002; 347(21): 1662-9.

  c. Book

  Glanz K, Rimer Bk, Wisvanath K. Health Behavior and Health Education: Theory, Research, and Practice. 4th ed. San Francisco: Jossey-Bass; 2008.

  d. Book chapter

  Burns LH, Covington SN. Psychology of infertility. In: Burns LH, Covington SN, editors. Infertility counselling: A comprehensive handbook for clinicians. 2nd ed. New York: Cambridge University press; 2006; P. 1-19.

  e. Epub; Article by DOI

  Nicolaides KH, Wright D, Poon LC, Syngelaki A, Gil M. First-trimester contingent screening for trisomy 21 by biomarkers and maternal blood cell-free DNA testing. Ultrasound in Obstetrics and Gynecology. 2013 Jun 7. doi: 10.1002/uog.12511

  f. Online document

  United Nations Fund population (UNFPA). Comprehensive sexuality education: Giving young people the information, skills and knowledge they need. Available from (accessed 29 August 2011).

  g. Conference Paper

  Kiesel L., Sonntag B. Early pregnancy loss, is there any treatment? Can progesterone help? In Proceedings of the 4th World Congress on Controversies in Obstetrics Gynecology and Infertility, 2003 April 24-27; Berlin, Germany. p.315.

  H. Abstract published in journal

  Amini rad O.The antioxidantal effect of pomegranate juice on sperm parameters and fertility potential in mice. Cell Journal (Yakhteh). 2008; 10 Suppl 1:38.

  I. Thesis

  Bakhireva L. Asthma control in pregnancy and selected drug therapy in relation to prenatal outcomes. Presented for the Ph.D., California. University of California. 2007. :

  17. Proof Reading: A computer print out is sent to the corresponding author for proof reading before publication in order to avoid any mistakes. Corrections should be marked clearly and sent immediately to the Journal office.

  18 . Abbreviations and symbols: Use only standard abbre­viations. Avoid using them in the title and ab­stract. The full term for which an abbre­viation stands should precede its first use in the text unless it is a stan­dard unit of measurement.

  19 . The corresponding author: Will be supplied with 2 free issues.

  20. Ethical guidelines : Ethical considerations must be addressed in the Materials and Methods section. 1) Please state that informed consent was obtained from all human adult participants and from the parents or legal guardians of minors. Include the name of the appropriate institutional review board that approved the project. 2) Indicate in the text that the maintenance and care of experimental animals complies with National Institutes of Health guidelines for the humane use of laboratory animals, or those of your Institute or agency.

  21. Conflicts of interest: Authors must acknowledge and declare any sources of funding and potential conflicting interest, such as receiving funds or fees by, or holding stocks and shares in, an organization that may profit or lose through publication of your paper. Declaring a competing interest will not lead to automatic rejection of the paper, but we would like to be made aware of it.

  22. Page charges: There are no charges for publica­tion in this Journal.

  23. Copyright : The entire contents of the Journal of Surgery & Trauma are protected under international copyrights. This Journal is for your personal noncommercial use. You may not modify copy, distribute, transmit, display, or publish any materials contained on the Journal without the prior written permission of it or the appropriate copyright owner.

  24. Peer review process: All manuscripts are considered to be confidential. They are peer-reviewed by at least 2 anonymous reviewers selected by the Editorial Board. The corresponding author is notified as soon as possible of the editor decision to accept, reject, or require modifications. If the manuscript is completely acceptable according to the criteria set forth in these instructions, it is scheduled for the next available issue.

  25. Disposal of material : Once published, all copies of the manuscript, correspondence and artwork will be held for 6 months before disposal.

26.cover letter:

cover letter for submission of a paper

[Your Name]
[Your Affiliation]
[Your Address]


Dear Dr. [Editor name],

I/We wish to submit a new manuscript entitled “[title of article]” for consideration by the [journal name].

I/We confirm that this work is original and has not been published elsewhere nor is it currently under consideration for publication elsewhere.

In this paper, I/we report on _______. This is significant because __________.  The paper should be of interest to readers in the areas of __________. 

Please address all correspondence concerning this manuscript to me at [email address].

Thank you for your consideration of this manuscript.


[Your name]

  The Final Checklist

  The authors must ensure that before submitting the manuscript for publication, they have taken care of the following:

  1. Title page should contain title, name of the author/co-authors, their qualifications, designation & institutions they are affiliated with and mailing address for future correspondence, E-mail address, Phone & Fax number.

  2. Abstract in Structured format up to 250 words.

  3. References mentioned as stated in the Instruction to Authors section.

  4. Tables should be typed on separate pages.

  6. Make sure for Headings of Tables, their numbers and Captions of illustrations. Don’t repeat the information in tables if it is covered in the text.

  7. Photographs / illustrations along with their captions.

  8. Manuscript in Triplicate

  9. Letter of Undertaking signed by all the authors.

  10. Disclosure regarding source of funding and conflict of interest if any besides approval of the study from respective Ethics Committee/Institution Review Board.

  11. Covering Letter

  Journal of Surgery and Trauma

  Birjand University of Medical Sciences Journal Office, Ghaffari Ave., Birjand, I.R. Iran .

  Po Box: 97175-379

  Tel: +985632443041 (1203)

  Fax: +985632440488


  Web Site:

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